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AML/CFT Policy
Introduction
Y&Y Group sp. z o.o. (Poland) and YYGROUP EXCHANGE LTD. (Canada) (collectively referred to as “we,” “us,” or “our”) are dedicated to preventing money laundering, terrorist financing, and other illicit financial activities. We develop and maintain Anti-Money Laundering (AML) and Countering the Financing of Terrorism (CFT) measures that reflect rigorous international standards and align with the specific regulatory requirements of each company’s jurisdiction. Although our businesses share a single website, no customer or transaction data is exchanged between Y&Y Group sp. z o.o. (Poland) and YYGROUP EXCHANGE LTD. (Canada). Each entity operates its own compliance program independently to ensure it meets or exceeds local and international regulatory obligations.
Our Commitment
We uphold a zero-tolerance approach toward any form of financial crime and regularly review our systems to stay abreast of emerging threats and best practices. By embracing a culture of compliance, we encourage all employees to recognize and report any activity that might be suspicious. Our firms comply with the European Union’s AML directives and relevant Polish regulations (for Y&Y Group sp. z o.o.) and with Canadian AML regulations and FINTRAC requirements (for YYGROUP EXCHANGE LTD.). This commitment enables us to offer secure, transparent services to our clients while safeguarding the integrity of the global financial ecosystem.
Customer Due Diligence
We apply rigorous Customer Due Diligence (CDD) measures to every client. These measures include verifying the identity of each individual or entity before we begin a business relationship, ensuring that we collect accurate and up-to-date personal information and supporting documentation. We continually evaluate the risks posed by each client, with enhanced scrutiny applied to those deemed higher risk. Once a business relationship has been established, ongoing monitoring is conducted to detect any changes in behavior or transactional patterns that may warrant further investigation.
Know Your Customer
In addition to verifying identities, we adhere to Know Your Customer (KYC) principles by requiring proof of address, valid identification documents, and relevant background information from our clients. Where applicable, we perform enhanced due diligence for high-risk clients, which involves gathering extra details about their ownership structures, sources of funds, and business activities. These steps help us build a comprehensive understanding of each client’s profile and ensure that no individual or organization exploits our services for unlawful gains.
Transaction Monitoring
Our transaction monitoring approach involves sophisticated tools and procedures that allow us to analyze client activity on an ongoing basis. These systems highlight unusual or suspicious transactions based on specific parameters, such as irregular patterns, inconsistent volumes, or links to high-risk jurisdictions. If our monitoring processes detect potential red flags, we initiate an internal review to determine whether a regulatory report is necessary. Timely and accurate reporting to the relevant financial intelligence units—such as the Polish FIU for Y&Y Group sp. z o.o. (Poland) or FINTRAC for YYGROUP EXCHANGE LTD. (Canada)—ensures that suspicious activities are addressed promptly.
Reporting and Record-Keeping
We maintain detailed records of all client relationships and transactions in accordance with the legal retention periods mandated by our respective jurisdictions. This process allows us to trace and reconstruct the flow of funds if the need arises, while also supporting investigations by regulatory authorities. If we identify behaviors or transactions that meet established thresholds for suspicion, we promptly file the appropriate reports with relevant government agencies. By enforcing robust record-keeping practices, we demonstrate our commitment to transparency and accountability in all of our business dealings.
Employee Training
We equip our employees with the latest knowledge on AML/CFT regulations and red flags through comprehensive, ongoing training programs. These programs cover essential topics such as detecting suspicious behavior, understanding global compliance standards, and following internal escalation procedures. We also provide specialized training to employees whose roles carry higher AML/CFT responsibilities, ensuring they can effectively identify and mitigate risks within their scope of work. Our culture of compliance empowers every team member to act as a first line of defense against financial crime.
Risk Assessment
Our companies regularly undertake risk assessments to evaluate the efficacy of existing AML/CFT measures and to identify any gaps or emerging vulnerabilities. These assessments involve scrutinizing new products, business lines, or partnerships, as well as assessing any changes in regulatory expectations. Any risks uncovered during this review process lead to immediate enhancements in our internal procedures, systems, or controls. By continuously refining our AML/CFT framework, we remain vigilant in guarding against evolving criminal tactics and ensuring ongoing compliance with relevant laws.
Compliance Culture
We maintain a robust compliance culture that starts at the highest levels of management and permeates every aspect of our operations. Senior leadership within each entity actively endorses and reinforces the importance of adhering to AML/CFT policies, providing the necessary resources and oversight to keep our firms aligned with regulatory standards. Our compliance teams maintain open lines of communication with all employees, ensuring that any concerns regarding potential financial crimes are investigated swiftly and thoroughly. This collaborative environment helps us detect and address issues before they can escalate into larger problems.
Separate AML/CFT Operations
Though our website may appear unified, Y&Y Group sp. z o.o. (Poland) and YYGROUP EXCHANGE LTD. (Canada) manage their AML/CFT obligations independently. Data collected by one entity is not shared with or transferred to the other. Each company is fully responsible for implementing and monitoring its own compliance program. By maintaining clear boundaries between the two organizations, we uphold the integrity and legality of our distinct operational frameworks under Polish/EU and Canadian law respectively.
Contact Us
For questions regarding the AML/CFT measures at Y&Y Group sp. z o.o. (Poland) or YYGROUP EXCHANGE LTD. (Canada), please use the contact information provided below. We welcome your inquiries and are committed to assisting you with any concerns about our AML/CFT practices.
Y&Y Group sp. z o.o. (Poland)
ul. Długa 29, 00-238 Warsaw, Poland
YYGROUP EXCHANGE LTD. (Canada)
5577 153A st., Surrey, BCV3S5K7, Canada
Policy Updates
This AML/CFT Policy may be revised occasionally to incorporate new regulatory requirements, best practices, or improvements identified through our internal evaluations. Any material changes will be reflected on this page along with the updated Effective Date. We encourage users to review this document periodically to stay informed of our efforts to maintain a secure and compliant environment.